Effective Meetings Management Training

Effective Meetings Management Training

Effective Meetings Management Training by Solomon People Solutions provides professionals with the skills to plan, conduct, and manage meetings effectively. This program ensures that meetings are goal-oriented, time-efficient, and result-driven, utilizing best practices in meeting facilitation, digital tools, and action-oriented follow-ups.

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Medium of Instruction: English
Duration of the program: 16 hours

Program Overview

This two-day Effective Meetings training program is designed to help participants develop the skills needed to run productive and structured meetings. Participants will learn meeting preparation strategies, execution techniques, and post-meeting follow-up best practices to ensure that objectives are met while optimizing time and engagement.

Key Highlights

  • Learn how to plan, structure, and conduct effective meetings
  • Use digital tools for meeting management, agenda setting, and documentation
  • Master time management techniques to keep meetings on track
  • Improve facilitation skills to lead discussions, manage conflicts, and encourage participation
  • Develop action-oriented follow-up strategies to ensure accountability

Learning Objectives

  • Understand the Purpose of Meetings – Recognize different types of meetings and their specific objectives
  • Master Meeting Planning Techniques – Learn how to create clear agendas, define goals, and choose relevant participants
  • Develop Facilitation Skills – Effectively lead discussions, manage group dynamics, and resolve conflicts
  • Enhance Time Management – Implement strategies to keep meetings focused and efficient
  • Improve Post-Meeting Follow-Up – Document decisions, assign action items, and ensure accountability
  • Enhance Communication Skills – Improve engagement, active listening, and verbal and non-verbal communication

Target Audience

  • Team Leaders and Managers – Professionals responsible for leading decision-making meetings
  • Project Managers – Individuals managing team meetings to track project progress and align efforts
  • Executives and Senior Leaders – Senior professionals overseeing high-impact business meetings
  • Administrative Professionals – Those organizing and coordinating meetings to ensure efficiency
  • Employees Attending Frequent Meetings – Anyone who wants to contribute more effectively in workplace meetings

Program Outline

Planning and Facilitation 

Session 1: Introduction to Effective Meetings 

  • Overview of different meeting types and their purposes
  • Key elements of a successful and productive meeting

Session 2: Meeting Planning 

  • Setting clear objectives and structuring a well-defined agenda
  • Selecting participants and assigning roles
  • Using digital tools for scheduling and meeting management

Session 3: Facilitation Skills 

  • Techniques for leading discussions effectively
  • Managing group dynamics and handling conflicts
  • Encouraging participation and keeping discussions on track

Session 4: Practical Exercise 

  • Role-playing different meeting scenarios
  • Group feedback and discussion on facilitation techniques

Time Management and Follow-Up 

Session 1: Time Management Techniques 

  • Strategies for keeping meetings focused and on schedule
  • Techniques for managing distractions and maximizing engagement

Session 2: Documenting and Follow-Up 

  • Best practices for taking meeting minutes and tracking decisions
  • Assigning action items and ensuring follow-up to drive results

Session 3: Enhancing Communication 

  • Improving verbal and non-verbal communication skills 
  • Techniques for active listening and providing constructive feedback 

Session 4: Practical Exercise and Wrap-Up 

  • Facilitating a structured meeting with real-time feedback
  • Reviewing key takeaways and addressing participant queries

Program Benefits

How you benefit attending this program?

  • Improve Meeting Leadership Skills – Learn to plan, facilitate, and execute meetings effectively
  • Increase Confidence – Develop the ability to lead discussions and manage group dynamics
  • Master Time Management – Keep meetings focused, efficient, and productive
  • Enhance Communication – Develop clear and assertive speaking skills for engaging discussions
  • Utilize Practical Tools – Learn meeting management tools for agenda creation, note-taking, and follow-up

How your company benefits by sponsoring you to this program?

  • Boost Productivity – Well-structured meetings lead to faster decision-making and effective collaboration
  • Improve Team Communication – Enhance team engagement and alignment through better meeting facilitation
  • Enhance Decision-Making – Clear meeting agendas and structured discussions lead to more actionable results
  • Reduce Wasted Time – Efficient meetings eliminate unnecessary discussions and streamline workflows
  • Increase Accountability – Well-documented meetings with assigned action items improve task completion rates

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    Here is what some of the previous participants of this program had to say:

    “We learnt a lot of new techniques which will help us to implement in our organisation”

    “It was brought across to us in a such a way that we have go back and implement”

    Beginning of the program:

    Each participant has to fill in a pre-training need form to ascertain their expectations that can be catered to by the facilitator.

    At the end  of the program

    Each participant has to submit a Post Training Action plan for implementation and to ascertain the Return on Investment.