Effective Meetings
Effective Meetings from SPS allows you to Plan Effective Meetings. Conduct successful meetings with digital tools. Create and share a meeting agenda, collect feedback, take notes, and assign action.
Medium of Instruction: English
Duration of the program: 16 hours
This two-day training session aims to improve participants’ ability to conduct and participate in productive and efficient meetings. It includes best practices for meeting preparation, execution, and follow-up to ensure that objectives are reached while respecting participants’ time.
- Understand the Goal of Meetings: Recognize the many sorts of meetings and their distinct aims.
- Effective Planning: Learn how to create clear agendas, define objectives, and choose relevant participants.
- Develop facilitation abilities so that you may successfully lead meetings, manage debates, and resolve problems.
- Time Management: Learn tactics for keeping meetings on track and making efficient use of time.
- Follow-Up: Understand how to document decisions, assign action items, and maintain responsibility after the meeting.
- Improve interpersonal skills to increase interest and involvement during meetings.
- Team Leaders and Managers: Individuals responsible for leading meetings and making decisions.
- Project Managers: Those who need to facilitate meetings to track project progress and align team efforts.
- Executives and Senior Leaders: Senior staff who need to oversee meetings and ensure strategic alignment.
- Administrative Professionals: Those who organize and coordinate meetings and need to ensure efficiency.
- Anyone Involved in Regular Meetings: Employees who frequently participate in or lead meetings and want to improve their effectiveness.
Planning and Facilitation
Session 1: Introduction to Effective Meetings
- Overview of meeting types and purposes
- Key characteristics of effective meetings
Session 2: Meeting Planning
- Setting objectives and creating agendas
- Selecting participants and defining roles
- Tools for planning and scheduling
Session 3: Facilitation Skills
- Techniques for leading discussions
- Managing group dynamics and handling conflicts
- Encouraging participation and maintaining focus
Session 4: Practical Exercise
- Role-playing various meeting scenarios
- Group feedback and discussion
Time Management and Follow-Up
Session 1: Time Management Techniques
- Strategies for keeping meetings on track
- Techniques for managing time effectively
Session 2: Documenting and Follow-Up
- Best practices for taking minutes and documenting decisions
- Assigning action items and ensuring follow-up
Session 3: Enhancing Communication
- Improving verbal and non-verbal communication skills
- Techniques for active listening and providing constructive feedback
Session 4: Practical Exercise and Wrap-Up
- Facilitating a meeting with feedback from peers
- Review of key takeaways and Q&A session
How you benefit attending this program?
- Enhanced Meeting Skills: Learn how to effectively lead and participate in meetings.
- Increased Confidence: Improve your confidence in conducting talks and managing group dynamics.
- Better Time Management: Learn how to keep meetings focused and effective.
- Improved Communication: Develop the ability to speak more clearly and assertively.
- Practical Tools and strategies: Learn tools and strategies that may be used immediately to improve meeting results.
How your company benefits by sponsoring you to this program?
By sponsoring you to this program, your organization will be able to:
- Increased Productivity: Well-run meetings result in better decisions and more effective use of time.
- Improved Team Collaboration: Better communication and facilitation abilities lead to more effective teamwork and cooperation.
- Effective Decision-Making: Structured meetings produce clearer results and more actionable conclusions.
- Reduced Meeting Time: Efficient meetings save time and decrease the number of needless meetings.
- Improved Accountability: Clear documentation and follow-up guarantee that actions are accomplished.
Here is what some of the previous participants of this program had to say:
“We learnt a lot of new techniques which will help us to implement in our organisation”
“It was brought across to us in a such a way that we have go back and implement”
Beginning of the program:
Each participant has to fill in a pre-training need form to ascertain their expectations that can be catered to by the facilitator.
At the end of the program
Each participant has to submit a Post Training Action plan for implementation and to ascertain the Return on Investment.